The Master of Faculties is concerned to ensure that the quality and content of accredited courses provided are of a high standard and worthwhile for notaries to be spending time and money attending. Our seminars are a combination of topics accredited by The Master and matters of importance in the smooth operation of your notarial firm interest to notaries.
OBJECTIVES: For notaries to be aware of the information provided by the Faculty Office (FO) and their work with the Legal Services Commission in defending the regulation of reserved legal services and a roundup of matters of compliance and practical everyday issues as part of the business of being a notary including an alert to external compliance challenges such as EU regulations and client data security.
The Code of Practice is designed to help notaries to comply with their professional obligations, to safeguard the interests of their clients and the interests of all persons placing legitimate reliance on notarial acts, and to enhance professional standards. It is published in full – all 21 chapters – online at http://www.facultyoffice.org.uk/notary/code-of-practice/ - the glossary runs to 9 sides of A4!
To make life easier, a printed version of the ‘Code’ is supplied to delegates in advance of our review of the parts most relevant to Law Consultancy Services’ practical approach to ‘the business of being a notary’.
Distance Learning Option
The content includes:
- Powers of Attorney presented for notarisation
- Aspects of the conveyancing process when buying or selling property in Spain
- Time shares and related matters
- Practical matters such as is a notarial certificate necessary, certifying copy passports and document bundling
- Wills and Succession Planning
We review these real-life sample documents: -
Distance Learning Option
Taking care of Client data: what notaries need to know about cybersecurity and lots more besides
New regulations are coming into force this year; notaries must record personal data so what do we need to know...
Under the “Notary Practice Rules 2014” notaries are obliged to record certain facts relating to notarial transactions. Such data may be defined, under the Data Protection Act (DPA), as ‘personal data’ and therefore subject to external regulation. As of the 25th of May 2018, all UK businesses will be required to comply with the new General Data Protection Regulations (GDPR).
As a notary, you could just make a written note of …. Much more likely you will photocopy a passport, …..
With the cost of easy-to-use technology at an all-time low, you probably scan and save the documents on a computer system. Now you have data in digital format and the fun begins as you start to manage multiple copies. Are they all under your control? Well that depends on your setup… we look at some typical operational scenarios.
1) notaries working standalone with a single computer;
2) notaries with more than one computer device working in multiple locations
3) notaries using a computer network.
We consider computer hardware and software and how they are configured together and how data may be stored and backed up.
Section two is about Cybercrime. And just like normal crime, it’s mostly about money. You may think you are an unlikely target and that cyber criminals would not be interested in you; however, you would be wrong. Cybercrime is big business, the two types of cybercrime you may fall victim to are … types of crime that can only be called blackmail; attempts to extort money from you… prevention is better than cure: it certainly is - we show you how…
And lots more; whether you find information technology (IT) endlessly fascinating or utterly terrifying, this programme is for you as I describe what that you, as a notary, NEED to know about being safe online.
Section three covers the new data protection legislation: the rules, the penalties for non-compliance and practical and proportionate compliance strategies.
|Distance Learning Option||
Presented in workshop format at our private studio located close to London Victoria station.
DATES: 11th April & 19th October 2017 |9.30 to 1.30 pm | Cost£250 | CPE: 3 accredited points
We look at: -
- Compliance: a review of Notaries Practice Rule 2014; note clause 5 refers to the new code of practice.
- Notaries Conduct and Discipline Rules 2015 and Notaries (Conduct and Discipline) Fees & Costs Order 2015 and discuss the reason these changes were necessary.
- Complaints: a review of the nature of complaints leads us to investigate recent complaints that ‘went the distance’ all the way to the Court of Faculties and the lessons that may be learnt as we consider the high cost of getting it wrong.
- Notarial Inspections: what the inspectors are looking for and how to ensure you comply. We look at the reports produced following the 40 notarial practises that have already been inspected – what common threads are there and what best-practice issues have been raised and how by a systematic approach to comply with Notaries Practice Rules 2014 and our advice, complaints can be avoided or at least minimised.
- Record keeping: what records are required; practical examples and templates are provided
- Practical strategies for built-in compliance